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Payroll Services

Payroll News:

5/19/20

In response to COVID-19, the State Controller’s Office (SCO) will temporarily suspend the printing of direct deposit advices, for all agencies (including the CSU) that have electronic access to earnings and deduction information through Cal Employee Connect (CEC).

For all payments processed on or after May 20, 2020, the State Controller’s Office (SCO) will only print “live” hardcopy paychecks for those employees that are NOT enrolled in the direct deposit program.  Employees enrolled in the direct deposit program may access their earning statements (paystub) by utilizing Cal Employee Connect, the online secure web-based portal.  

This change will remain in place through the Governor’s State of Emergency, after which SCO will resume the printing of all direct deposit advices for all employees enrolled in the Direct Deposit Program. Once SCO has created a method that allows individual employees to request a printed earnings statement, it will permanently discontinue printing earnings statements for employees enrolled in the Direct Deposit Program who do not request a printed earnings statement.

4/7/20

Paystubs and W2 forms are now available online using Cal Employee Connect

Register with Cal Employee Connect to access/view/print your pay stubs and W-2 Forms

  1.  Have a recent paper pay stub in hand
  • It has information you will need to register
  • You must be a stateside employee
  1.  Go toCal Employee Connect
  2.  Select Register
  3. Follow the prompts using these helpful tips:
    • Select the Department: CSU, San Marcos
    • Enter the Agency Code:  251
    • Enter your Social Security Number:  XXX-XX-XXXX
    • Enter your Date of Birth:  Month Day Year
    • Enter the Earnings Statement Number of your recent pay stub:  
      • example 09-855665
    • If you are using the View My Paycheck feature in myCSUSM, this number is referred to as the Warrant #.
    • You will need to enter this number with a leading zero and in the format shown in Cal Employee Connect.
    • Enter the Total Deductions from your pay stub
    • If using the View My Paycheck feature in myCSUSM, under the Paycheck Summary heading, add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification. 
  1. Once registered, you will be able to login to:
  • View and print your earnings statements/paychecks: current tax year and 3 tax years prior
  • View and print W-2 information: 4 years are available

Please note: This new portal is owned and maintained by the State Controller’s Office and is not part of CSUSM PeopleSoft Self Service. If you have any questions or need assistance, please email CSUSM Payroll Services at payroll@csusm.edu.


3/19/20

Live Paychecks Will Be Mailed to Home Addresses for March 30th Master Payday

To ensure the maximum level of safety for all employees, all “live” paychecks for the March master payroll will be mailed on Friday, March 27 to the home address on file with the university. We urge all employees not on direct deposit to log in to PeopleSoft employee self-service MyCSUSM no later than Monday, March 23, to confirm the home address on file is accurate, and make any updates as necessary. Upon accessing MyCSUSM, employees can update their address by selecting "My HR Resources" and then "Personal Information."

As the César Chávez holiday is not a bank or postal holiday, we anticipate delivery of pay warrants by March 31 or April 1 at the latest.

If you anticipate a unique challenge with having your paycheck mailed, please contact Student Financial Services at sfs@csusm.edu.

Pay stubs for employees on Direct Deposit will not be mailed. They will be kept on hand for when all employees return to campus. Digital copies of pay stubs can be accessed through MyCSUSM.

Verification Of Employment

Lenders should fax verification of employment requests (VOE) to Payroll Services at 760-750-3121.  Please be sure to include a signed release from the employee with the VOE. 


3/17/20

All employees are encouraged login to PeopleSoft Self Service and verify/update their "home" address. 


3/16/20

The Payroll Team is now working remotely and can be reached by emailing your assigned payroll technician or you can send an email to our central email box at: payroll@csusm.eduThe team will be checking voicemail regularly and will respond to messages as quickly as possible.

All employees will be notified via email about how and when to obtain your paycheck on scheduled paydays.  Employees on Direct Deposit will continue to have their payments electroncially transferred to their bank. 


May 2020 Payroll Deadlines and Information

Payroll Deadline Date
May 2020 Pay Period Inclusive Dates  May 1, 2020 - May 31, 2020
Holidays/Campus Closure Monday, May 25, 2020 - Memorial Day
Paycheck Distribution Friday, May 29, 2020
Hourly Employee Deadline to enter hours worked online Friday, May 29, 2020 at 5:00 PM
Staff/MPP Deadline to enter Absences or No Time Taken online Friday, May 29, 2020 at 5:00 PM
Timekeeper Deadline to Review online entries Friday, May 29, 2020 at 5:00 PM
Manager Deadline to Approve online entries Monday, June 1, 2020 at 5:00 PM
Direct Deposit Posting Date Monday, June 1, 2020