Student Rights
Student Right #1: The right to access their educational records
The University will …
- Provide a student with an opportunity to inspect and review his or her education records
within 45 days of receipt of a written request from the student
- Provide a student copies if they are unable to come to campus due to health constraints
or extended distance
- Remove names of other students from information included in the student’s record
Student Right # 2: The right to seek to have records amended
The University will…
- Consider a request from a student to amend information in his or her records
- Hold a hearing on the matter if the informal request is not granted
- If the hearing does not find for the student, offer the student the opportunity to
place a statement to be kept in the record (and disclosed if that portion of the record
is released)
Student Right # 3: The right to have some control over the disclosure of personally
identifiable information from the student’s educational record.
The University must…
- Have a student's request prior to disclosing their record (except to university personnel
with a legitimate educational interest or in the case of one of the multiple exceptions)
- Ensure the student's consent is signed and dated and includes the scope and purpose
of disclosure.
- Annually notify students (collectively) of their rights (1-4 here)
- Record requests for records disclosure
- Include a students' right to direct us not to release "directory information"; otherwise
it is OK for public release
The University may disclose education records without student consent when…
- A student is seeking to enroll in another school
- It is requested by certain authorized government authorities
- It is connected to a student's financial aid request
- To organizations conducting studies on behalf of the campus or to accrediting organizations
when necessary for that function
- To comply with a court order or subpoena and the campus has made an attempt to notify
the student
- To "appropriate parties" in the event of a health and safety emergency
- To a parent when the parent shows proof of the student's dependent status (per IRS);
(not related to custodial parent status)
- To victims of crimes of violence or non-forcible sex offense who requests results
of the student discipline process for that offense
- To parents of students under 21 who violate campus alcohol or drug policies
Student Right # 4: The right to make a complaint
- The Office of the Dean of Students
University Student Union (USU) 3500
760-750-4935
- The Family Policy Compliance Office
US Department of Education
400 Maryland Avenue, SW
Washington, DC, 20202-5920