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How and When to Apply

We encourage you to begin looking into student housing the minute you think you want to attend CSUSM. Applying to Student Housing and applying to the University are separate processes. It is strongly recommended that you apply to either UVA or The QUAD as soon as you have been accepted into CSUSM and have submitted your intent to enroll. We are unable to process applications or payments for students who have not submitted their Intent to Enroll.

Before You Apply: Things to Know

  • Overview of Our Process

    Step 1: After you submit your application and your Administrative Fee, our office will verify all of your information, make sure your Intent to Enroll has been submitted, and verify that the floor plan you requested is still available. If the space is available, we will send you a license agreement.

    Step 2: You will receive an email from HelloSign asking you to sign your License Agreement electronically. Please read the entire license agreement as you will be held to the information included in the License. Once you sign, your guarantor will receive an email to sign as well. Once your gurantor has signed, your License Agreement will be sent back to the Housing office to countersign your license. Please note that your space is not fully reserved until your License Agreement has been countersigned by our office.

    Step 3: Once your License Agreement has been signed by all parties, you will receive a PDF copy that includes all signatures. Please save this for your records. You will then receive an invitation to join My College Roomie, which is our roommate matching software. Please note that while we make every effort to honor requested roommates, we cannot guarantee that requested roommates will always be placed together.

    Step 4: Your first payment is due August 1, 2020. Please see your License Agreement for installment amounts.

    Step 5: Move-in will take place on Friday, August 28th (UVA) and Saturday, August 29th (QUAD.) Your first installment must be paid prior to move-in.

    Why is the payment due so early? We know that the first installment is due well in advance of move-in; however, it is important to remember that our payments are not rent and as such are not associated with a specific period of time. Rather, it is an option to split your Housing cost over the entire year into smaller, more affordable payments.

  • Information Needed

    Before you begin your application, please make sure you have the following information ready:

    • Guarantor information: A guarantor is an adult over the age of 25, based in the United States, who signs your license and agrees to be financially liable in the event that you are unable to fulfill your financial responsibilities. You will need:
    • Your guarantor's cell phone and work phone numbers
    • Your guarantor's date of birth
    • Your CSUSM Student ID number
    • Your CSUSM email address (ending in @cougars.csusm.edu) and a personal email address
    • An Emergency Contact and a Missing Person contact (see below for more information on the difference between these two.)
  • Financial Review

    Prior to signing a License Agreement, please review our Cost of Attendance. Please note the following:

    • Our cost of attendance is based on the average cost of a double bed space and a meal plan. If you select a more expensive space (Deluxe Double, Single, Deluxe Single, or Single Occupancy Studio,) your cost of attendance will increase accordingly.
    • If you select a less expensive space (triple, quadruple,) your cost of attendance will decrease accordingly.
    • The cost of a meal plan is NOT included in the cost of Housing; these are separate fees.
    • If you are relying on Financial Aid to pay for your housing and meal plan, please ensure that enough aid is available to cover tuition and fees (as tuition and fees are paid by financial aid before housing and the meal plan.)
    • WARNING: Your License Agreement is a legally binding document and has financial penalties associated with terminating/cancelling at any point once your License agreement is countersigned. For details, please see our Cancellation/Termination Policy.
  • Floor/Meal Plan and Cost Options

    For more information, please see Housing Options and Cost. Below are some common questions on our housing options:

    Q: What is the difference between a Double and Deluxe Double?

    A: A Deluxe Double has fewer people in the apartment and, depending upon the apartment and layout, may be slightly larger than a standard double. (Note: due to the structure of our buildings and variability of our apartments, we cannot guarantee that all rooms are the same size.)

    Q: What is an en-suite?

    A: An en-suite is a bedroom with an attached bathroom. Because this is an added amenity, we charge an additional $200 for these spaces.

    Q: How do I get a Deluxe Single/Single Occupancy Studio?

    A: We have extremely limited numbers of Deluxe Singles (QUAD) and Single Occupancy Studios (UVA.) Additionally, please note that these rooms are often signed by our renewing residents. We can never guarantee that your first choice in space is available; in order to have a higher chance of securing one of your preferred spaces, we recommend submitting all paperwork and fees as soon as possible.

    Q: How does the Meal Plan work?

    A: For more information on the Meal Plan, please visit Campus Dining.

  • Emergency and Missing Persons Contact

    What's the difference?

    An Emergency Contact person is someone we will contact in the event that an emergency occurs and the student is unable to contact anyone on their own behalf.

    In the event that a student goes missing, the student may designate a separate contact for us to notify that the student may be missing. 

    The Emergency Contact and Missing Person contact may be  the same or may be different; this is up to the student to determine. For more information, please see our Missing Student Policy and Procedures.

  • Specailized Communities & Programs

     In order to provide the best experience for all of our students, we offer several Specialized Housing communities. These include:

    Substance Free Housing: Students that choose to live in the Substance Free Living Community make the commitment to not use alcohol or drugs, and have their living space be free of any substances.

    LGBTQA: This housing option to creates opportunities for support, identity exploration, and community building for the LGBTQ community and those allies interested in supporting this community.

    Gender Inclusive: This community meets the needs of all of our residents, inclusive of all genders, gender identities and gender expressions by striving to provide a safe, inclusive, comfortable and supportive living environment. Please note: Students who share a bedroom will be required to be of the same sex.

    Residential Learning Community: San Marcos Experience: The San Marcos Experience program is for students interested in getting involved in campus and civic engagement opportunities and becoming leaders at CSUSM. This requires a special Orientation session with an overnight component (at an additional $50 charge paid to Orientation.) There is also a linked academic course required of all students who opt into this program, and there are some floor plan restrictions for students who live at the QUAD. Due to space constraints, we encourage all students interested in this community to license for a UVA Double if at all possible.

    You will be asked to select your preference on the Housing application; if you are not interested in any of these communities, please indicate that as well.

  • Roommate Selection

     Once your License Agreement has been signed by all parties, you will be invited to join a platform called My College Roomie. We encourage creating a profile as soon as you receive access (access is granted on a rolling basis.)

    We ask that you select, at a minimum, the student(s) that you would like to be your immediate roommate(s). It is important when creating your profile that you determine what is truly important to you; in our experience things like noise level, sleeping patterns, guest preferences, and cleanliness level tend to cause the highest number of roommate conflicts. For these reasons, please be honest when you are creating your profile so that we can ensure you are matched with students who most closely match your preferences.

    Please note that while we make every effort to honor requested roommates, we cannot guarantee that requested roommates will always be placed together. We will confirm your placement and roommates in early August. For this reason, we recommend you not purchase supplies with any other students until your placement and roommates have been confirmed by our office.

  • Payment Process

     When you submit your application, you will be required to also submit a $300 Administrative Fee. This helps us cover the cost of processing applications, move-in, move-out, and other costs associated with the Licensing process. This fee is non-refundable. We cannot send your License Agreement until this fee has been paid.

    If you do not have a guarantor or do not wish to provide a guarantor, you will be required to pay a Deposit In Lieu of Guarantor (DILOG) amounting to $1,200. If you choose this option, we cannot send your License Agreement until this fee has been paid.

    If you are planning to utilize Financial Aid to cover the cost of Housing, you may be eligible for an Extension of your first installment. for more information, please see Forms & Information and click on the Extension form for the property where you will be living. (Please note that these forms are not open all year; if you would like more information, please contact our office directly.)

    Payment Options: We offer three payment options for the cost of housing: Payment in full (1 installment,) 2 installment plan, and 8 installment plan. A majority of our students choose the 8 installment plan.

    1 installment plan: payment is due in full by August 1, 2020.

    2 installment plan: the first installment is due by August 1, 2020. The second installment is due by January 1, 2021.

    8 installment plan: the first installment is due by August 1, 2020 with the following installments due September 1, October 1, November 1, January 1, February 1, March 1, and April 1. Please note that we do not charge installments in December or May.

  • Move-In Information

     Move-in has been set for August 28th (UVA) and August 29th (QUAD) of 2020. In the weeks leading up to move-in you will receive an email with an assigned move-in time. In order to keep things running as smoothly as possible, we ask that you arrive at your assigned time. 

    If you are not able to arrive at your assigned time, please contact our office. Please note that we are not able to assign earlier move-in times than you have been assigned.

    Students who have not moved in after the completion of move-in weekend may have their space released to other residents; our office will attempt to contact any no-shows to determine whether they plan to take occupancy. Please note that failure to move in does not release you from your license agreement; you will still be subject to any cancellation or termination fees.

  • License Agreement & Resident Handbook

     It is the resident's responsibility to read both the Resident Handbook and the full License Agreement. All residents are expected to know and abide by the policies and procedures outlined in these documents. Failure to read these documents does not exempt the student from this responsibility. Please note that the Resident Handbook will be updated each semester and review the Handbook accordingly to make sure you have the most up to date information.

A Final Note

We're so excited that you have chosen to live on-campus with us! Please note that proceeding to the Housing Application indicates that you have read and understand all of the above information regarding our Licensing process, policies, and procedures.

Ready to Go? Apply for Housing!

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We look forward to welcoming you to CSUSM!